Additional Modules

 

The system also has the following additional modules:

 

User Access – management of usernames and passwords and the ability to set comprehensive user level access. E.g. User can view records only but cannot add. Users can be grouped into roles to give like permissions.

 

Divisions -  This module enables divisions to be setup to track different aspects of your business.  Each transaction type can be recorded to a division and individual rows on forms can be tagged to different divisions. Sub divisions are also supported.

Calendar – Online calendar that can be used to set reminders and key dates for your business. E.g. Bill due date. Each user can view the calendar which assists with keeping everyone informed.

 

Questions – throughout the entry of any transaction the question button can be pressed to flag the entry to the Question section. An explanatory note can be added to the question and sent to another user. The user can login to this section to view the question and provide answers. All questions and replies trigger an email to the user to alert them.

 

Documents – this section is where management reports and any other relevant information can be published and downloaded from the web. E.g. Scan of BAS.

 

Chart of Accounts – setup and management of general ledger accounts. Account Defaults section enables you to set system defaults.

 

Payment Terms - setup of trading terms. NB: End of month terms are available.

 

Accounting Period – control the closing date and current period. Used to restrict changes,

 

Tax Codes – setup tax codes and set tax rates.  AR Codes can be setup for export sales and AP codes can be setup for capital vs. non capital acquisitions.

 

Printing Formats - customisation of printing templates. E.g. Invoices, remittance advice, payslips.

 

Company Details - management of default details displayed on printing templates such as address, phone number, ABN etc.

 

Ledger Cleanup – removes post/unpost history of transactions.

 

System Options – contains information on default printing templates to use and management of standard text displayed on invoices such as bank details or salesperson.

 

Reports

 

 

Currently there are the below reports available online.

 

         Profit and Loss Statement - can be date driven and all account codes in the report can be clicked on to review the underlying transactions. Reports can either be printed or downloaded direct to excel.

 

Profit and Loss Grouped - provides the ability to run profit and loss statement by month, quarter or year. You can also run Profit and Loss statement for projects.  Reports can either be printed or download direct to excel.

 

         Balance Sheet - can be date driven and all account codes in the report can be clicked on to review the underlying transactions. Reports can either be printed or downloaded direct to excel.

 

         Trial Balance – can be date driven and all account codes in the report can be clicked on to review the underlying transactions. Reports can either be printed or downloaded direct to excel.

 

         General Ledger Detail – is a search tool with a large number of filters available to assist in finding individual or groups of transactions. It can be date driven, filtered to look for particular amounts and the entire general ledger can be displayed or a single account.   Transactions can be clicked on to review the actual transactions.

 

         GL Account List – prints the chart of account being used – can be filtered to only print certain account groups. E.g. Assets.

 

Bank Transactions – this report will display all transactions for a given date range and bank account. Again the transactions displayed can be selected to view the full detail.

 

Credit Card Transactions – this report will display all transactions for a given date range and credit card account. Again the transactions displayed can be selected to view the full detail.

 

Reconciliations – this report enables you to view previous bank or credit card reconciliation reports. Reconciliation reports indicate when particular transactions were presented at the bank. Again the transactions displayed can be selected to view the full detail.

 

Accounts Receivable – there are 9 reports available in this section and they can be generated for all customers or a single customer for a given date range.

 

Aging Detail – displays outstanding invoices from customers in the Current, 30/60/90 day format. Any item in the report can be selected to display the underlying detail. Invoices can be printed direct from this report.

 

Aging Totals – similar to above but displays summary information for each customer in the Current/30/60/90 days format. Any customer in the report can be selected to display an aging summary specific to them. There is also a link to the customer to enable generation of a statement.

 

Aging History – displays outstanding invoices from customers at a particular point in time in the Current, 30/60/90 day format. Any item in the report can be selected to display the underlying detail. Invoices can be printed direct from this report. The report can be run in total or details format.

 

Customer List – displays a full customer list or can be filtered by name, address or category to locate groups of customers.  Reports can either be printed or downloaded direct to excel to use for mail merges etc.

 

Invoice List – reports that displays a list of invoices that match selected criteria. The criteria options are extensive. E.g. Date, payment status, salesperson etc. Reports can either be printed or downloaded direct to excel.

 

Receipt List – reports that displays a list of customer receipts that match selected criteria. The criteria options are extensive. E.g. Date, payment method, amount etc. Reports can either be printed or downloaded direct to excel.

 

Quote List – reports that displays a list of customer quotes that match selected criteria. The criteria options are extensive. E.g. Date, salesperson, status etc. Reports can either be printed or downloaded direct to excel.

 

Statements – reports that generates a statement for each customer. The report can be date driven and filtered to individual customers.  Reports can either be printed or downloaded direct to excel.

 

 

         Accounts Payable – identical to the Accounts Receivable reports however displaying amounts owing to suppliers. The same functionality is available.

 

Payroll – currently there are 6 reports available in this section, there are plans to add more in the near future.

 

Employees – displays a list of employees together with their contact information. The report has a number of filters.

 

Payslip List – summary of payslips by employee that can be used for YTD earnings. The report can be filtered by employee, date & payment status

 

Pay Cheques – summary of payments to employees that can be filtered by employee, date & payment status

 

Hours Worked – lists hours by employee that can be filtered by employee, or date.

Leave – lists the leave accrual status for each employee. The report will list by leave type the amount accrued, used and the balance available.

 

Payslip Print – bulk print batches of Payslips. Report can be filtered by date range, employees and payment status.

 

            Taxation – full BAS reporting is available. There are 4 reports available.

 

BAS Report - BAS and IAS Reports are automatically generated based on tax codes used in the system. Completed BAS reports are stored in the system and can be viewed and edited from the BAS register.

 

Report options include cash vs. accrual, selectable date period, GST reporting option, PAYG tax withheld, PAYG tax installments.

 

Taxation summary - report that displays total amounts collected by tax codes.

 

Tax Receipt / Payment Detail Report – lists the individual transactions and the tax code applied. Used as support to the BAS report. For cash it lists the percentage of the transaction claimed